Site Alert

Claim & Account Center and Secure Message Center are currently experiencing intermittent slowdowns. We are working to resolve this issue as soon as possible. We apologize for any inconvenience.

Activity Prescription Form

What are the documentation and recordkeeping requirements?

What kind of documentation do I need to do?

  • SOAPER notes and reports are required as usual, even when the insurer requests an APF.
  • Chart notes in SOAPER format include:
    • S - Worker's subjective complaints.
    • O - Doctor's objective findings.
    • A - Doctor's assessment.
    • P - Plan.
    • E - Employment.
    • R - Restrictions.
  • If there are multiple claims for a worker, put all claim numbers on the:
    • APFs
    • Bills,
    • Chart notes and
    • Reports.
  • Send the completed APF to the insurer.

Give a copy of the APF to the worker, so they can show it to their employer.

For more information on chart note and report requirements, see pages 24-25 of the Attending Doctors' Handbook (F252-004-000).

What are the recordkeeping requirements?

Keep APFs, chart notes, reports and other information in your files for a minimum of 5 years for audit purposes.

End of main content, page footer follows.

Access Washington official state portal

  © Washington State Dept. of Labor & Industries. Use of this site is subject to the laws of the state of Washington.

Help us improve