Plan Implementation / Monitoring



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WAC 296-19A-110 (
What are vocational rehabilitation plan implementation and monitoring services?

WAC 296-19A-120 (
What reports are required when vocational rehabilitation plan implementation and monitoring services are completed?

About plan monitoring and implementation

Plan monitoring and implementation services assist the injured worker in completing a vocational rehabilitation plan.

The vocational provider monitors a worker's progress to identify and resolve problems without delay.

When can the worker select Option 2?

  • Once the workers plan is approved, the worker has up to 15 days after the end of the first academic quarter or three months of retraining to make his or her Option 2 selection.
  • If the worker chooses Option 2 after starting formal retraining under Option 1, the workers benefits will be reduced as follows:
    • The training benefit will be reduced by the amount of tuition and expenses expended during the Option 1 retraining plan.
    • The nine-month vocational award will be reduced by any time-loss received since the beginning of the Option 1 retraining plan.

When the workers time limit to select Option 2 is nearing an end, what responsibility does the VRC have?

  • Within two weeks before the end of the first academic quarter or three months of retraining, the VRC should discuss Option 2 with the worker again and remind the worker of the deadline to choose Option 2.

What if a worker doesn't complete the plan?

  • A worker's ability to work will need to be reassessed if, due to his or her own inactions, the worker doesn't complete the written plan.
  • A recommendation of "able to work" should be evaluated first based on the skills acquired during the time the worker was in the plan.
  • The worker's ability to work should be re-evaluated in the closing report.

What if the plan needs to be modified?

  • The unit vocational consultants request that any changes to the plan goal or curriculum be staffed as soon as changes become known.
  • When submitting plan modifications on the Training Plan Cost Encumbrance (F245‑374‑000) form, the total in the right-hand column should include the sum of the previously requested amount plus or minus the new data; it shouldn't reflect only the requested changes.
  • When providing services for 2 concurrent referrals on the same worker, the billings should be split equally.

What if a worker selects Option 2?

  • L&I closes the plan implementation referral and issues an order granting Option 2.
  • A closing report from the VRC isn't required.

What if a worker is injured when participating in an approved rehabilitation plan?

  • When there are no wages, such as with formal training, the new injury is covered under the original claim.
  • If there is an employer, such as with an on-the-job training program, a new claim would be filed under the trainer's workers compensation coverage.
  • For a paid OJT the trainer would not be responsible for the new injury if an Intent-to-Hire form is approved by the Preferred Worker Program.

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