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Filing a Public Records Request with L&I


Things to know before submitting a request

Important: If you are requesting records on behalf of someone else, you will need their authorization for us to release their records to you. To prove authorization you will need to provide:

OR

  • Attorneys Only: Washington State Bar Association number and stating in request what party you represent.

How to file a public records request

  1. Submit your request online at records request online submittal. To help us locate the records you need it is helpful if you can provide us as much of the following information as possible:
    • Name, mailing address, email, and phone number of person making the request. (required)
    • Who are you making the request for? Yourself, your Employer, your client, news media organization, or other.
    • Details about the records you are requesting, such as a:
      • Description of records you need (title, subject, date, name of person or business on the records).
      • Case number such as inspection, citation, infraction, audit, policy, account or investigation number, if known.
      • Date of incident, if known.
    • Is the case in appeal or other litigation?
  2. Email your request to PublicRecords@Lni.wa.gov. Please provide as many details as possible to help us locate the records you are requesting.
  3. Fill out and print the records request form then email, fax or mail it to:

    Public Records Unit
    Department of Labor & Industries
    PO Box 44632
    Olympia, WA 98504-4632

    Fax: 360-902-5529
    Email: PublicRecords@Lni.wa.gov

If you have questions, call Public Records at 360-902-5556.


How L&I will respond to your request

Public Records staff will review your request. If we need additional information or clarification about your request, we will contact you.
If we have all the necessary information, we will begin processing your request. We will send you a response within five (5) business days. The response will be to:

  • Provide you the records,
  • Deny your request,
  • Provide a link to access the records if available online, or
  • Provide a date of when we estimate we can provide you the records.

What happens while you wait for records?

  • The Public Records Unit staff will contact the agency program who may have records.
  • The program will search for, gather and send records to the Public Records Unit.
  • Public Records staff will review each record to determine if it contains any information that is confidential per Washington state law and will create an exemption log with a brief explanation of the law for all information redacted or withheld.
  • Once the review is complete, we will provide records in electronic format by email if possible otherwise, we will mail a copy of the records on a compact disc.

Public Records Officer

In accordance with RCW 42.56.580, L&I has appointed Public Records Manager Darla Koflanovich as the Public Records Officer and she has designated L&I's Public Records unit as the point of contact.

L&I Public Records contact information

Public Records Unit
Department of Labor & Industries
PO Box 44632
Olympia, WA 98504-4632

Phone: 360-902-5556
Fax: 360-902-5529
Email: PublicRecords@Lni.wa.gov

The types of L&I records that are confidential

The types of records listed below are confidential. If you have questions, contact the L&I Public Records Unit at 360-902-5556 or PublicRecords@Lni.wa.gov.

Accident Investigation Reports (DOSH)
Includes summary narratives, photos, doctor reports, police/sheriff/state patrol reports, autopsy reports. NOTE: requests for autopsy, post mortem, medical examiner or law enforcement agency reports included in the accident investigation report should be referred to the agency that originated the report(s) (See #4 and #13). [RCW 49.17.260]

Confidential employee witness identities in accident investigation reports are NOT disclosable to parties of interest. [WAC 296-27-15503 and WAC 296-27-16001(8)]

Attorney-Client Privileged Documents
Hard copies or emails sent only from an L&I Assistant Attorney General to L&I staff or vice-versa. Communications only between L&I staff about matters involving the AGO or an AAG do not qualify. [RCW 42.56.290]

Autopsy, Post Mortem or Medical Examiner Reports
Requests for these records should be referred to the agency which originated the record(s): coroner's office, medical examiner's office, etc. [RCW 68.50.105]

Claim File Information
On any industrial insurance claim, if requested of non-claims staff (see NOTE above). [RCW 51.28.070]

Complaints, alleged Safety and/or Health Hazards (DOSH)
(when complainant indicates a desire for confidentiality) This should be indicated by checking box marked "Do not reveal my name to the Employer" on DOSH complaint form section 11, "Please indicate your desire". NOTE: this applies only to the identity of the complainant and any identifiers found on the complaint form, such as residential address, phone, job position/title, length of employment, handwriting, language use idiosyncrasies, etc. [RCW 42.56.240(2), RCW 49.17.110]

Complaints Discrimination
At complainant's written request and during open investigation, unless release is authorized in writing by complainant. Releasable at close of investigation if case is sent to Attorney General's Office for settlement or litigation. [RCW 42.56.240(2), RCW 49.17.160]

Complaints, Wage and Prevailing Wage
At this time, ONLY during investigation, unless accompanied by declaration of desire for nondisclosure signed by complainant. [RCW 42.56.240(2)]

Consultation Reports (DOSH)
Unless written authorization to release is given by the firm consulted. [RCW 49.17.250(3)]

Crime Victims
Files and information. [RCW 7.68.140]

INTRA-AGENCY memoranda, notes, recommendations, opinions or comments
On high-level policy-making, UNLESS cited publicly or within an official public record. [RCW 42.56.280]

Medical Records and Data
Of individual claimants, accident victims and other persons to which L&I has access. [RCW 42.56.360(2), RCW 70.02, WAC 244-100-042(3)]

Personal Personnel File
Information not related to disciplinary/corrective action or performance as a state employee (payroll records, examination questions, answers and keys, medical condition information, Social Security number, residence address and phone numbers). [RCW 42.56.230, 42.56.250, 42.56.210(1)]

Tax or Return Information – Department of Revenue tax records are confidential and exempt from public disclosure. [RCW 82.32.330(1)(c)]

Trade Secrets
As defined in RCW 19.108.010, including photos, drawings, diagrams, blueprints, formulas, etc., requested to be held confidential by the employer. Should be labeled "RESTRICTED TRADE INFORMATION" in DOSH reports. [RCW 39.10.100(2), RCW 49.56.270(1), RCW 49.17.200]

Vehicle Owners’ Names and Addresses (Individual) –  The names and addresses of individual vehicle owners are confidential. However, you may wish to submit a public records request to the Washington State Department of Licensing http://www.dol.wa.gov. [RCW 46.12.380(1)]

Witness or Employee Statements
Confidentiality of IDENTITY only, when confidentiality is requested by the witness and the request is properly indicated in writing, signed, witnessed and dated (on the DOSH WITNESS STATEMENT form, F416-093-000, or the STATEMENT form, F416-016-000). The factual portion must be released. For the entire statement to be withheld, all of it must be an identifier of the witness who requested nondisclosure. [RCW 42.56.240(2)]


Washington Public Records Act (RCW 42.56)

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