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Recordkeeping and Reporting of Worker Injuries (OSHA 300 Log)

screenshot of the OSHA 300 log
Click the image to get the OSHA 300 recordkeeping forms (OSHA.gov).

All employers in Washington State are required to report to L&I any work-related incident that results in a fatality, in-patient hospitalization, amputation, or loss of any eye of any employee.

Most employers are required to record workplace injuries and illnesses on an OSHA 300 log (OSHA.gov). Such information can be used to identify hazards and refine your workplace health and safety programs. You'll need to review the rules (see the Rules & Requirements tab) to determine which recordkeeping and reporting requirements apply to your workplace.

Expand or collapse. Exemptions From Recording Requirements

You are exempt from the OSHA recordkeeping requirements only if

  • you have ten (10) or less employees at all times during the previous calendar year, unless you are informed in writing from the Bureau of Labor Statistics (BLS), OSHA, or DOSH requiring you to comply. Note: Employee count includes employees at all of your business locations combined; or
  • your business establishment is included by 4-digit North American Industrial Classification System (NAICS) code on the industry exemption list in Table-1 under WAC 296-27-00105 (600 KB PDF).

At the end of each calendar year, employers who are required to keep OSHA 300 Injury and Illness Recordkeeping Logs must compile the information on the OSHA Form 300A (annual summary) or an equivalent form. This annual summary is required to be posted in a conspicuous place or places where notices to employees are customarily posted. This annual summary must be posted from February 1 through April 30 of each year.

New Electronic Recordkeeping Submission Requirements

Effective January 1, 2017 Federal OSHA is requiring certain state plan establishments falling into one of the classifications below to annually, electronically submit data from their injury/illness records to Federal OSHA by July 1, 2017.

  • Establishments with 250 or more employees at any time during the previous calendar year (employee count is per given location and not corporate wide); or
  • Establishments with 20-249 employees at any time during the previous calendar year (employee count is per given location and not corporate wide), AND are listed in OSHA’s new NAICS table in 29 CFR 1904.41 Appendix A.; or
  • Upon Written Notification from Federal OSHA. This applies to establishments that:
    • Do not fit into either of the above 2 categories, or
    • Are normally exempt because they meet the size and/or industry exemption.

Special Notes:

  • Federal OSHA will be providing a secure website for you to submit your data. Go to: www.osha.gov
  • Do Not submit your injury/illness data to Washington State Department of Labor and Industries’ Division of Occupational Safety and Health (DOSH).
  • The 2016 data requested for the 2017 submission year may not be the same request for the following years – so read the rule requirements to ensure you are in compliance with what data you are to submit and by when.
  • See OSHA's FAQs (OSHA.gov)
  • See DOSH’s Rule Activity

The recordkeeping and reporting information found on this page is separate and distinct from the Workers' Compensation requirements under the Industrial Insurance Act under Title 51 RCW. For information on those requirements, go to Workers' Compensation Record Keeping and Reporting Guides (F212-222-000).

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For general information, call 1-800-423-7233.

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