Recordkeeping And Reporting
Image courtesy of fotomele on Flickr, used under Creative Commons License.
Generally, employers are required to keep track of employee deaths (or probable deaths), hospitalizations, and other important health and safety occurrences. Such information can be used to identify hazards and refine your workplace health & safety programs. You’ll need to review the rules listed below to determine which recordkeeping and reporting requirements apply.
You also have access to summary information resulting from injury/illness/fatality and other data gathered for state or national use. To learn more, follow the links provided in Other Resources below.
Rules
General Rules
Accident Reporting
and Investigation Reports (31 KB PDF) (WAC 296-800-320).- Annual Summary and Posting Requirements (WAC 296-27-02105).
- Employee Medical Exposure Records (Chapter, 296-802, WAC).
- Preservation of records (26 KB PDF) (WAC 296-62 Part D(2)).
- Recordkeeping and Reporting (Chapter 296-27, WAC). OSHA 301(or equivalent), 300, and 300A requirements are found in this chapter.
Rules for Specific Activities or Workplaces
- Arsenic - Medical Records (WAC 296-848-30080).
- Benzene - Medical Records (WAC 296-849-12080).
- Bloodborne Pathogens - Records (WAC 296-823-170).
- Emergency Response - Keeping records (WAC 296-824-40010).
- Ethylene Oxide - Medical Records (WAC 296-855-30080).
- Formaldehyde - Medical Records (WAC 296-856-30050).
- Hazardous Waste Operations - Recordkeeping and Information Access (WAC 296-843-220).
- Hearing Loss Prevention (Noise), Audiometric Testing (WAC 296-817-40030).
- MSDSs as Exposure Records (WAC 296-800-180).
- Respirator Program Records (WAC 296-842-12005).
- Trade Secrets - protecting trade secrets in MSDS and Exposure Records (WAC 296-816-200).
Policies
- Violence in the Workplace (219 KB PDF) (WRD 5.05)
Training
- Employee Medical and Exposure Records.
- OSHA 300 Injury/Illness Recording & Reporting Requirements.
- OSHA 300 Recordkeeping Free Workshop.
Other Resources
Please read an important message about links on this page.
Important:
"Links" to other information sources are provided as a courtesy, but we cannot vouch for or take responsibility for information contained beyond files administered by the Washington State Department of Labor and Industries. Links from this page do not represent or imply the endorsement of commercial products by the State of Washington, Labor and Industries, or by departmental staff. For more information, read L&I's Intended Usage policy.
OSHA
300 Log (Excel File).- Do I Have To Maintain An OSHA 300 Log?
- Prevent Injuries & Save Money.
- Report and Investigate Accidents, Injuries and Near Misses.
- Safety & Health Injury Reporting. Compiles specific injury reporting rules for employers of commercial divers, fire fighters, agricultural workers, and sawmill workers.
- Sample Authorization Letter for Release of Medical Information
- Visit the Bureau of Labor Statistics (BLS) web site to find annual information on the rate and number of work related injuries, illnesses, and fatal injuries by industry, geography, occupation, incident, and other characteristics.
How can I get help from L&I?
- To request a confidential workplace safety or health consultation, call or visit http://www.lni.wa.gov/Safety/Basics/Assistance/Consultation/about.asp for no charge technical assistance.
- For help with controlling your claims costs, call or visit http://www.lni.wa.gov/Safety/Basics/Assistance/Consultation/riskmanagement.asp for a no charge risk management consultation.
- Find information about filing a workplace safety & health complaint you may call or visit a local L&I office to file a complaint.
- Follow guidance in Steps To a Safe Workplace to create your safety program from scratch.
- For general information, call 1-800-423-7233.
