Employee Medical and Exposure Records

Chapter 296-802, WAC

Effective Date: 08/01/04

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WAC 296-802-600

Transfer and Dispose of Employee Records

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Your Responsibility:

To transfer or dispose of employee medical and exposure records when you go out of business

You must

Transfer or dispose of employee medical and exposure records when you go out of business

WAC 296-802-60005

Transfer or dispose of employee medical and exposure records when you go out of business

You must

  • Follow the requirements of Table 1 when transferring or disposing of records.

Table 1
Transfer or Disposal of Records

If

Then

Another employer continues the business when you go out of business Transfer all employee records to that employer
No other employer continues the business when you go out of business

• Do the following:

- Notify affected current employees of their rights of access to records at least 3 months prior to the termination of your business

and either:

- Notify WISHA in writing of your impending decision to dispose of records at least 3 months prior to your planned disposal;

or

- Transfer the records to WISHA, if required by a specific WISHA safety and health rule.

You intend to dispose of records after the retention period has expired

Note: If you dispose of records on a regular basis, you may notify WISHA once annually, at least 3 months before your first disposal, with the schedule of your planned disposals for the year

• Do the following:

- Notify WISHA in writing of your impending decision to dispose of records at least 3 months prior to your planned disposal;

or

- Transfer the records to WISHA, if required by a specific WISHA safety and health rule.

 

Note

Note:

The address to notify WISHA in writing is:
Department of Labor & Industries/WISHA Services
Attention: Medical Records
P.O. Box 44610
Olympia, WA 98504-4610.





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