Transfer or dispose of employee medical
and exposure records when you go out of business
You must
Follow the requirements of Table 1 when transferring
or disposing of records.
Table 1
Transfer or Disposal of Records
If
Then
Another employer continues the business when
you go out of business
Transfer all employee records to that employer
No other employer continues
the business when you go out of business
• Do the
following:
- Notify affected current employees
of their rights of access to records at least 3 months
prior to the termination of your business
and either:
- Notify WISHA in writing of your
impending decision to dispose of records at least 3 months
prior to your planned disposal;
or
- Transfer the records to WISHA,
if required by a specific WISHA safety and health rule.
You intend to dispose
of records after the retention period has expired
Note: If you dispose
of records on a regular basis, you may notify WISHA once
annually, at least 3 months before your first disposal,
with the schedule of your planned disposals for the year
• Do the following:
- Notify WISHA in writing of your
impending decision to dispose of records at least 3 months
prior to your planned disposal;
or
- Transfer the records to WISHA,
if required by a specific WISHA safety and health rule.
The address to notify WISHA in writing
is:
Department of Labor and Industries/WISHA Services
Attention: Medical Records
P.O. Box 44610
Olympia, WA 98504-4610.
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